The 2017 Nunawading Swimming Club Annual General Meeting (AGM) will be held on Tuesday 15 August 2017 at 8:00pm.
As the AGM is a sanctioned meeting of the Club, it is important that we have a quorum so that the meeting can go ahead. At least 20% of the members aged 16 years and over must be present [being members entitled under our Constitution to vote at a general meeting] to constitute a quorum for the conduct of the business of a general meeting.
With 133 members aged 16 years and over, we require at least 27 adult members present at this year’s AGM for the meeting to go ahead.
We strongly encourage a parent from each family to attend the AGM as we will provide reports on the progress of the Club’s business, financial and swimming performances at the meeting. We will also distribute the Annual Report.
We also encourage all swimmers aged 16 years and over to attend the AGM to support the club and ensure we have a quorum. The swimmers’ attendance will also provide them with a better understanding of how the club operates.
For catering purposes (and to ensure we have a quorum) can you please let Kirsty at firstname.lastname@example.org know if you WILL be attending.
ELECTION OF 2017/18 OFFICE BEARERS
All Office Bearer positions are declared vacant for the purposes of the election and are to be filled by the election.
Each of the existing Office Bearers being eligible, may offer themselves for re-election.
Life Members and all Senior Members aged 16 years and over are entitled to vote in the elections either on the night or by proxy vote, please find a copy of the Proxy Form HERE.
The election of Office Bearers form is available HERE, with the elections to take place at the AGM and proxy forms if required.
Nominations for the board and Swim Committee, together with any topics of General Business must be returned to Gary Barclay at the NSC Office no later than 8:00pm on Tuesday 8th August 2017.
If you have interest in either the Board of Swim Committee positions and would like some more information, please contact our current President Iain Watson email@example.com or Gary Barclay firstname.lastname@example.org.
NUNAWADING SWIMMING CLUB 2017 ANNUAL GENERAL MEETING INVITATION
The Annual General Meeting of the Nunawading Swimming Club Inc (“the Club”) will be held at the:
NSC Clubrooms, Fraser Place, Forest Hill on Tuesday 15 August 2017 at 8:00pm to transact the following business:
1. Welcome by the President;
3. Accept the Minutes of the 2016 Annual General Meeting;
4. Presentation of the 2016/17 Reports;
5. Treasurer’s Report – To receive and consider the Annual Financial Report (comprising the financial statements and notes for the year and the Directors’ declaration about the statements and notes);
6. Address by Swimming Victoria Representative;
7. To consider acceptance of the proposed new NSC Constitution in its entirety
8. Election of 2017/18 Office Bearers;
9. To transact any other General Business which may lawfully be brought forward
All voting members are invited and encouraged to attend the AGM and we look forward to seeing you there.